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Procedure of the Internal Whistleblowing Office

Process steps Internal Whistleblowing OfficeExplanations
Receipt of the messageYou can submit your message in writing, electronically, by telephone or via "SPRICH'S AN".
Confirmation of receipt to whistleblowerYou will receive a confirmation of receipt from the Internal Whistleblowing Office after 7 days at the latest.
Checking the scope of applicationThe Internal Whistleblowing Office checks whether the scope of application of Section 2 HinSchG is open. If the scope of application is not open, the Internal Whistleblowing Office checks whether other measures need to be taken.
Contacting the person providing
the information
If the report was not submitted anonymously, it may be necessary for the persons responsible for clarifying the facts of the case to contact the person making the report in order to fully clarify the facts of the case.
Verification of the validity of the information providedExamination of whether the facts reported by the whistleblower involve a violation of the law. If the examination is positive and there are no objective reasons to doubt the credibility of the facts reported or the credibility of the whistleblower, the report must be investigated or the reported facts must be clarified.
Appropriate follow-up measures are taken if there are corresponding test results (§ 18 HinSchG)

Possible follow-up measures:

  • Internal investigations
  • Referral to competent external bodies
  • Close proceedings for lack of evidence or other reasons
  • Referral to competent law enforcement agency for further investigation
Feedback to the whistleblowerGenerally within 3 months, exceptions are possible see § 17 Para. 2 HinSchG (e.g. in the case of ongoing criminal proceedings).

 

Important: The data of the person providing the information will not be passed on without their consent. 

Wichtig: Es erfolgt grundsätzlich keine Weitergabe von Daten der hinweisgebenden Person ohne deren Zustimmung.